Netball Victoria has announced the launch of the Multiple Disbursement Gateway (MPS) commonly known as Split Payments after the completion of our trial over the past months.
We are very excited to finally provide our dedicated and hardworking affiliates with a process that will reduce the administration involved in registering members. We have undertaken very thorough testing and are now confident to introduce this process across all netball affiliates.
Affiliates will transition to Split Payments over the next couple of months with a proposed deadline of 30 September, 2018.
This is transition is compulsory for all affiliates.
WHAT IS SPLIT PAYMENTS AND HOW DOES IT WORK?
Split Payments is a multi-disbursement gateway function that allows online payments to be disbursed to multiple recipients via a single transaction.
For example: A club member will be able to go online in MyNetball, and in a single transaction, be able to purchase a club membership, pay the association/league fee and pay the Netball Victoria Membership fee.
The Split Payments functionality then allows for the payment to be split, sending the club money to the nominated account (if any), the association/league fees (if any) to the nominated account and the Netball Victoria Membership fee directly to Netball Victoria.
WHY USE SPLIT PAYMENTS?
The use of Split Payments removes the need for Netball Victoria to invoice affiliates and for the association/league to then invoice their clubs for NV Membership and Suncorp NetSetGO registration. The removal of this invoicing process will save hundreds of hours of administration time for our volunteers and administrators at both club, association/league and at Netball Victoria level.
WHAT DOES THIS CHANGE MEAN TO AFFILIATES AND MEMBERS?
Once your organisation has transitioned over to Split Payments there is NO change to the process for your members to register, things will look exactly the same for your members. The difference you will see is that all of the Netball Victoria Membership fee is disbursed directly to NV and any other fees will be disbursed directly to the appropriate organisation. For you the administrator, this means NO hours spent invoicing or chasing Netball Victoria Membership fees from your members or clubs.
HOW WILL NETBALL VICTORIA TRANSITION AFFILIATES?
Due to the large number of affiliates that need to transition, we will be undertaking this process gradually over the next 2 months and ask for your assistance to enable us to meet the deadline.
The Netball Victoria Member Services team and regional teams will follow a transition plan over the coming months. We ask that once you are contacted by a member of our team, that you action the request immediately or forward the email or message onto the relevant person within your organisation ASAP to action.
Should you receive correspondence from Netball Victoria regarding the Split Payment process and you are not the appropriate contact at your organisation, we ask that you PLEASE CONTACT NETBALL VICTORIA IMMEDIATELY via return email or phone 9321 2255 to advise of this and if possible, provide new contact details for the appropriate person at your organisation.
HOW LONG WILL THE TRANSITION PROCESS TAKE
The transition process will only take 5-10 mins to complete by each organisation. Once Netball Victoria has confirmed the transition process has been completed correctly, affiliates can use Spilt Payments (MPS Gateway) instantly.
TRANSITION SCHEDULE AND CONTACT OF AFFILIATES
Netball Victoria will contact affiliates as follows:
- Associations with no child organisations (clubs) – Split Payment transition information email to be received Wednesday, 1 August – Friday, 3 August for action immediately (action deadline Friday, 7 August)
- Leagues: Split Payment transition information email to be received Wednesday, 1 Aug – Friday, 3 August for action immediately (action deadline Friday, 7 August)
- Associations with child organisations (clubs) with online registrations forms at club level: Split Payment transition information email to be received week commencing Monday, 10 August. (action deadline Friday, 23 August)
- Associations with child organisations (clubs) with NO online registrations forms at club level: Split Payment transition information email to be received week commencing Monday, 27 August. (action deadline Friday, 7 September)
To ensure the Split Payment process operates correctly all levels eg club, association or league, the transition onto the gateway must be actioned within the time period allocated above.
PLEASE NOTE: IT IS CRITICAL THAT EACH ORGANSIATION COMPLETES THE TRANSITION PROCESS WITHIN OR PRIOR TO THE DEADLINES ADVISED TO ENSURE THE INTEGRITY, SUCCESS AND DISBURSEMENT OF FUNDS TO ALL ORGANISATIONS ACROSS THE STATE MOVING FORWARD.
HOW DO AFFILIATES PREPARE?
In preparation for the transition we ask that you please start to check and gather the below information and request the same information from your child organisations (clubs – if relevant).
Actions Required and Information required to transition to Split Payments:
- Ensure the Principal User details in MyNetball are up to date and accurate. This is who Netball Victoria will contact should we need to make contact. Please click here to find our MyNetball User Quick reference guide to assist you to update or change these details or your MyNetball IT Users.
- The following information is required to enter into MyNetball:
- Bank Account Name
- BSB Number
- Bank Account Number
Each affiliate will be able to enter and manage their own bank account details for Split Payments. Further instructions will be provided in the Split Payment e-mail you receive from your Netball Victoria contact in the coming weeks.
WHAT WILL HAPPEN TO NETBALL VICTORIA MEMBERSHIP INVOICES?
The last invoice you receive from Netball Victoria for Netball Victoria membership will include NV Memberships from July 2018 – September 2018.
If your organisation has not taken Netball Victoria membership during this period, in the future invoices and direct debits from Netball Victoria will only occur for items such as affiliation, umpire badges, rule books, merchandise etc.
WHAT ARE THE SPLIT PAYMENTS (MPS GATEWAY) – TERMS AND CONDITIONS?
The terms and conditions can be found here. These must be read and accepted to progress with Spit Payments.
Should you have any questions regarding the terms and conditions prior to transitioning, please contact Nikki Cooke on firstname.lastname@example.org ASAP.
THE BENEFITS OF MYNETBALL AND SPLIT PAYMENTS:
Associations/leagues and clubs can use MyNetball to sell memberships, uniforms, courses, events, manage registration, communicate with members via email and text and much more.
In addition it provides a one stop shop, database and competition management system for your clubs, associations and leagues. For more about the benefits of the MyNetball system please visit our MyNetball page on the Netball Victoria website.
I would like to take this opportunity to thank the many associations, leagues and clubs that have assisted Netball Victoria to test this new process. Your support of Netball Victoria and all affiliates has been invaluable in allowing us the opportunity to provide a process that will save your fellow volunteers with many, many hours of administration time.